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Operations & Office Manager

Singapore and Taiwan

Role

  • Oversee the maintenance of office systems and work space — ensure that the work environment is clean and enjoyable.
  • Maintain office services by organising office operations and procedures — this includes payroll preparation, designing filing systems; reviewing and managing supply requisitions.
  • Manage and plan financial matters for the company, including general office budget and expenses.
  • Plan and manage the resources every employee might need to perform their roles effectively.

Values

  • Reliable and practices discretion: You will often learn about confidential matters.
  • Believes in thriving human relationships: The work we do is about human emotions and relationships, office policies take a back seat in our context.

Competencies

  • Efficient time management and being creative in your problem-solving approach.
  • Good listening, communication negotiation and relationship-building skills.
  • Strong practice of prioritisation and organisation.

Attributes

  • Empathy: Taking care of each other is our cornerstone of team ethos.
  • High level of self-awareness: Be aware of team members’ feelings and emotional needs.
  • Flexible and adaptable: We are also learning to cope with things we have yet to face / experience.

Responsibilities

  • Ensure an efficient and productive work environment for your team.
  • Responsible for knowing company’s operational & administrative procedures inside out, and for sharing this knowledge with the team when needed.
  • Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

Requirements

  • Able to communicate and cooperate with multinational team-members.
  • Being accessible: In terms of both availability and in the warmth of your personality. Team members should feel comfortable approaching you to discuss their needs.
  • See the bigger picture while also paying attention to the details through small actions.
  • An active interest in the company’s well-being — help the business be the best it can be by troubleshooting areas of the office life that can be improved on.
  • We will only consider candidates who are currently residing in Singapore or Taiwan.

If you think you are up for the role, let us know!

For applications to Singapore

  • You will have to be residing in Singapore.
  • You will be in charge of matters of Singapore and Taiwan office.

For applications to Taiwan

  • You will have to be residing in Taiwan.
  • You will be in charge of matters of Singapore and Taiwan office

Interview Process

The entire interview process will take approximately 6 – 10 weeks.

Step 1

Remote Scenario Challenge

Attempt a couple of scenarios & questions for us to understand how you would approach them.

 2 weeks

Step 2

1-on-1 Informal Chat with Business Owner

Opportunity to get to know you better and answer any questions you may have over coffee.

 1.5 hours

Step 3

Team Session in Our Office

Spend time in our office during office hours to get to know the team members and observe our daily routine.

 3 hours

Step 4

Optional
Paid Office Management Work

Evaluate the suitability of the role and values of the team by working with us! Your quality of work will be assessed by the team and feedback will be given.

  Flexible arrangement