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Office Manager

Role

  • Oversee the maintenance of office systems and work space — ensure that the work environment is clean and enjoyable.
  • Maintain office services by organising office operations and procedures, including payroll preparation, designing filing systems; reviewing and managing supply requisitions.
  • Manage and plan financial matters for the company, including general office budget and expenses.
  • Plan and manage the resources every employee might need to perform their roles effectively.

Values

  • Reliability and discretion: You will often learn about confidential matters.
  • Believe in thriving human relationships: The work we do is about human emotions and relationships, office policies take a back seat in our context.

Requirements

  • Being accessible: Both in terms of availability and in the warmth of your personality. Team members should feel comfortable approaching you to discuss about their needs.
  • See the bigger picture while also paying attention to the details through small actions.
  • An active interest in the company’s well-being — help the business be the best it can be by troubleshooting areas of office life that can be improved on.
  • We will only consider candidates who are currently residing in Singapore.

Attributes

  • Empathy: Taking care of each other is our cornerstone of team ethos.
  • High level of self-awareness: Be aware of team members’ feelings and emotional needs.
  • Flexible and adaptable: We are also learning to cope with things we have yet to face / experience before.

Competencies

  • Efficient time management and being creative in your problem-solving approach.
  • Good listening, communication negotiation and relationship-building skills.
  • Strong practice of prioritisation and organisation.

Responsibilities

  • Ensuring an efficient and productive work environment for your team.
  • Responsible for knowing company’s operational & administrative procedures inside out and for sharing this knowledge with your team when needed.
  • Designing and implementing office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

Interview Process

1

Remote Scenario Challenge

Attempt a couple of scenarios & questions for us to understand how you would approach them.

2 weeks duration

2

1-on-1 Informal Chat with Business Owner

Opportunity to get to know you better and answer any questions you may have.

1 – 1.5 hours session over coffee

3

Team Session

Spend time in our office to get to know the team members and observe our daily routine.

2 – 3 hours during office hours

4

Paid 2-Weeks Contract Office Manager Role

Evaluate the suitability of the role, quality of work produced, and values of the team culture.

Flexible arrangement depending on what works best for you

If you think you are up for the role, let us know!